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WELCOME to MDDA

We’re glad you stopped by to visit our website on distance driving. Perhaps you’ve just discovered MDDA and want to learn more about just what we do. Perhaps you’ve come to check the schedule to see when and where competitive drives are being held or check the results of past drives. Or perhaps you are just interested in looking at some photographs of our horses and drivers at the various competitions. Whatever the reason, thanks for browsing and drop us a line if we can answer any questions or be of service to you.

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2011 – Dec 4

Midwest Distance Driving Association (MDDA)
December 4, 2011
McFarland Community Center @ Annual Gathering

Members Present: Tim and Ruth Casserly, Larry and Mary Clapper,  Terri Delke, Jac and Marguerite Deweese, Ray and Alice Hubert, Gary and Katz Jackson, Wes and Jane Licht,  Rick Nelson, Jack and Luann Shea,  Tony Troyer

Guests: Carol Dilbeck

Call to order: President Tony Troyer called the meeting to order at 3:40 PM.

Minutes of the October 13, 2011 conference call meeting were reviewed.  Jac made a motion to approve the minutes as emailed on October 20, 2011 and edit clarifications added from Jac and Jack.  Jack seconded the motion, and the motion passed.

Treasurer’s report-Jack Shea distributed copies of the Treasurer’s Report for 2011.  The summary reflected a total of $430 income, $1405.91expenses, and approximately $3800 to start off the New Year.  Expenses included the purchase of awards and prizes, and a canopy which will be used in 2012. The cancellation of Iron Oaks this season was the reason for less income, and that should be resolved in 2012.  Tim made a motion to accept the Treasurer’s Report as submitted.  Katz seconded the motion.   Motion passed.

Old Business-Tony confirmed the date for Iron Oak in 2012 as October 13-14, 2011 at Ukarydee.   Jack will be Ride Manager as he was in past years.  The two day event will include an endurance ride.  Jack emphasized it will be a big strain on our small group, and emphasized the importance of all of us to pitch in and help as much as possible.   P & R is an especially important area of need for extra assistance and also more individuals need to learn how to take them.   Rick Nelson suggested attending another ride where there isn’t a drive, and learning more about taking P & R, which he insists is not hard to do.  It was recommended that MDDA drivers plan to work one day and drive another, since it would be nearly impossible to accomplish both working in the event and also participating in the driving competition.  The suggestion was made to line people up in advance to help on both days, especially on Saturday, which is the big day.  Rick stated he will help on Saturday and will drive on Sunday.  Gary also brought up volunteering to help days in advance to clear and mark trails, etc.  Support of the local Castle Rock club in maintaining the trails was discussed, e.g. the spring trail clean-up dates, which will be announced in early spring.  Our club has offered assistance in the past.  Mary stated there will be reconfiguration of some of the trails next year and our assistance will be much appreciated.  Castle Rock Horse Trails Club LLC address is PO Box 782, Friendship, WI.  Larry Clapper is currently the President, so it will be easy for him to keep us informed of club updates.

Whip Rule-The revised Whip Rule will be on the UMECRA agenda for the January meeting.  Details on the wording were outlined in the October minutes.  (According to UMECRA’s Rule Votes at General Meeting, the Proposed Change reads as follows:  The driver must have a whip within reach at all times while in the cart, but not during the pre and post drive veterinary exams.” )  Tony will summarize other UMECRA Annual Meeting details under New Business.

MDDA sanctioning fees will roll over into 2012 since they were already paid for with UMECRA.  Iron Oak must still be sanctioned with AERC 90 days in advance.

Rick clarified the “Buddy Rule”, which states that one cannot ride or drive an unentered horse on the trail at same time as one officially entered in the competition.

MDDA sanctioning policies were discussed.  General consensus was that it would be safer to follow whatever policies UMECRA follows and work with them as changes are needed.  E.g. UMECRA formerly didn’t accept less than 10 mile distances, but now they do.  Scores for pairs are also counted separately in MDDA, but are combined in UMECRA.  The difference in bookkeeping is minor, according to Jac.  Gary made a motion to accept UMECRA’s sanctioning policies for MDDA.  Rick seconded.  Motion carried.

New business: MDDA has been maintaining membership in the Wisconsin Horse Council (WHC).  Benefits to MDDA include the support of driving events at the Midwest Horse Fair (MHF), being aware of events in state, looking for potential grant opportunities, and being watch dog on things that might be problematic,  e.g. licensing of horse-drawn vehicles.  MDDA is financially healthy and can afford the membership fee.  Gary has been serving as club representative and he is willing to continue in that role.  Tim made a motion to continue to pay for MDDA in the WHC.  Jack Shea seconded it.  Motion passed.

Election of Board of Directors-Jack Shea would like to step down as Treasurer.  He nominated Ruth Casserly for Treasurer.  Gary seconded it and motion passed.   Katz nominated Alice Hubert as Secretary.  Rick seconded it.  Motion passed.  Tony agreed to continue as President.   Gary agreed to continue as Vice-President.  Mary is still willing to be on the Board.  Wes moved that members not present today-i.e. Lori Schoofs and Linda Low-be voted in as Board members.  Rick seconded it.  Motion passed.

Jac informed the group that DRAW is planning a spring clinic and is willing to work with MDDA on workshop content.  The clinic will take place at Shirley May’s place and further details will follow as they become available.  AHDRA is possibly looking to put on a clinic as well.  Jac added that DRAW needs to be supported in its activities, and he also introduced the idea that MDDA might combine with DRAW at some point, since both have some of the same challenges as small organizations.  MDDA and DRAW could jointly participate in other events as well. Jac attended the recent DRAW Board meeting and found the group very welcoming.  He observed that both clubs could draw on our respective people and resources.   No decisions were made at this time other than working together on the spring clinic.

Tony outlined some of the details of the Annual UMECRA Convention scheduled for January 19-22, 2012 in Rockford, IL at the Clock Tower Resort.  Special features will include presentations by Dr. Beecher and Dr. Meg Sleeper, round table discussions on various topics, exhibitors, vendors, silent auction, and lots more. Pictures are needed of UMECRA’s history and a book is being made up to celebrate its 40th anniversary.  Jac said he provided a few photos of MDDA members for each year since 2001 when MDDA started.  There will be both live music as well as a DJ.  One delegate from MDDA is needed to vote for Iron Oak.  Tony informed the group that rooms are being held at the rate of $89 until December 20-folks should mention UMECRA for the rate.   The convention should be lots of fun and all were encouraged to attend.  More details are available on UMECRA’s website umecra.com.

Adjournment: Gary made a motion to adjourn.   Jack seconded the motion.  Motion passed and the meeting adjourned at 4:32 PM.

Minutes respectfully submitted by outgoing secretary, Katz Jackson, December 12, 2011.

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